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Electronic signatures: the simplest HR transformation you haven’t made yet

Every step of the worker’s lifecycle involves documents and signatures, whether you’re signing a contract of employment, approving a replacement role, or changing terms and conditions.

Electronic signatures make it easy for HR to trace important documents and speed up employment processes.

For candidates and employees, it’s far quicker to complete and return forms. As consumers, we expect a secure but speedy digital experience once we transact online, so why should this not be the case for employment documents and forms?

Using electronic signatures in any company’s Human Resource processes is vital for improving the department’s productivity and making a difference at a time when getting a foothold on the competition is becoming more difficult by the day.

Find out how the progressive electronic signature can help your company fascinate and recall the simplest specialists, also as a way to mechanize internal processes.

Digital transformation of HR because of electronic signatures

In today’s day and age, there’s no business or organization that exempt from digital transformation as far away from simply applying the technologies to business, it implies undertaking new economic models, professionals, and ways of working.

In this scenario, Human Resources departments play a decisive role in including the utilization of technology as a fundamental part of the company’s culture. According to the second research on Digital Transformation in HR departments, managed by Incipy, 60% of the companies fathomed in Spain established that they are currently initiating a digital transformation process in Human Resources.

And if you’ve worked during a Human Resources department, you’d have definitely had the experience of sending documentation to employees to sign and having to chase them to sign it at least once.

Improving this and other processes in a simple way, also as positioning the company’s brand means incorporating tools, like the electronic signature, into all of the Human Resources department’s documenting processes.

We will thus highlight all of the benefits that Signaturit could give these departments to assist the team to become more productive.

  1. Usages and benefits of the electronic signature in HR departments
  2. in the recruiting and onboarding processes

Both recruiting and onboarding a new employee tend to be very manual and time-consuming processes that generally require many departments to participate. Using the electronic signature throughout both processes is a component that helps to enhance them and reduce costs.

A legal signature solution helps HR teams to streamline their internal processes when hiring a replacement employee. And at the same time, a company that makes this process easier with such a tool stands out among other companies for its use of technology, which is necessary for today’s highly competitive scenario to draw in top digital talent.

By using a legal signature solution, just like the one Signaturit offers, HR departments enjoy the subsequent advantages:

  1. Shows environmental responsibility

Environmental sociability is frequently one of the main influences that control a candidate’s assortment of a company. Therefore, the use of the electronic signature in dispensation an employment agreement, which proposes an important reduction in paper consumption, conveys an image of environmental responsibility from the employer.

  1. Saves time in document management

The use of legal signature also assistances HR teams and applicants save time.

With Signature, the candidate can sign any official papers related to the appointment process at any time and from anywhere, like NDA agreements, labor contracts, and other related documents.

  1. Saves money

Another advantage of using a legal signature in HR departments is that the cost reduction in hiring processes. It’s not just a reduction of time, but also on the number of steps that the human resources team has to take to complete the hiring process.

About us

An electronic signature, or e-signature, refers to data in electronic form, which is logically associated with other data in electronic form and which is used by the signatory to sign.[1][2][3] This type of signature provides the same legal standing as a handwritten signature as long as it adheres to the requirements of the specific regulation under which it was created (e.g., eIDAS in the European UnionNIST-DSS in the USA or ZertES in Switzerland).

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Stephen Mason (2016). Electronic Signatures in Law (4th ed.). Institute of Advanced Legal Studies for the SAS Humanities Digital Library, School of Advanced Study, University of London.