San Francisco, (California)/—The unexpected outbreak of the coronavirus has led many companies to either ask or demand their employees to work from home. Tech giants like Facebook (NASDAQ: FB), Microsoft (NASDAQ: MSFT), Apple (NASDAQ: AAPL), Twitter (NYSE: TWTR), Square (NYSE: SQ), and more were the first to ask their employees to work from home.
But even before all this, many people have been dreaming of working remotely, most from the comfort of their home. And while the benefits for both the company and the employee for working remotely like flexible working hours, no commute, saving money, and access to a wider talent pool are pretty known, not all companies are so thrilled about the idea. But when companies, both those for and against remote work, are to move their operations to their employees’ home, certain challenges are imminent.
If your company is now working remotely, you might feel more anxious and stressed out then usual. However, there is nothing to worry about because there are ways you can help your employees and yourself to be more productive and efficient while working from home.
Mimic Your Office Work Schedule
One of the best ways to make working from home feels the same as working from the office is to introduce a home office schedule. The schedule can be the same as it was in the office or you can be a bit more flexible and only have sync time with the rest of the company, allowing them to work at times they prefer.
The main reason why you should introduce a home office work schedule is to be easier for you to treat working from home the same as you would working from the office. Keep in mind that just because you are working from your home does not mean that you should work any differently, if you do not want to, of course.
Create a Home Office
Another way to make the transition to remote work a bit easier is to try and create or recreate your office. While a dedicated office space would be ideal, most people are going to have to saddle with just a dedicated work desk. Your work spot should have a desk on which you will be able to put your computer. You should also get a comfortable chair since you will be sitting for extensive periods.
Also, make sure that everything you need, all the tools, software, and supplies, are available at a hand’s reach. As a manager or a business owner, it is your job to supply your employees with all the tools and apps they need to do their job in the same way they did when they were in the office.
Have Regular Check-Ins with Employees
A huge majority of remote-first and remote-friendly companies have check-in meetings between managers and employees, between department heads, and between the business owners and the employees. Check-ins usually happen regularly. You should also introduce these check-ins to your company. You can do a check-in a week, two, three, or more, whatever you feel will work for your company. If a certain check-in schedule does not work, you can always change it.
Tell your employees that the check-ins are the perfect place to talk about any ideas, concerns, ask any questions they might have, or talk about anything else they would like to talk about. The purpose of the check-ins is to strengthen the bond between you and your employees.
Ensure Your Employees Are Accounted For
How do you, as a business owner, if your employees are doing the work you’re paying them to do, or are they procrastinating on their tasks? Remote work also means more freedom for workers, but some people find it very distracting. Usually, when everyone is at the office, you can more easily see if your employees are working or procrastinating – you simply walk over to their desks.
While remote work usually means more freedom for the employees, it is important that they still work on their usual projects and complete their everyday tasks. But, how do you know if your employees are working? Checking this when everyone is in the office is not that hard. All you need to do is walk over to an employee and take a look at their monitor.
But for remote companies, that is not possible. That is why many of them rely on employee monitoring software to help them monitor the performance of their employees. These types of software can provide you with powerful data about exactly how your employees are spending their time. Having this data allows you to make better decisions and build better and more productive teams. Additionally, since most employee monitoring software can track apps and website usage, many employees are more accountable in how they spend their work hours.
So there you have it. Four simple and easy ways to help your company transition to remote work. We hope that you consider our advice and who knows, maybe you will end up liking remote work and decide to make it a permanent option.
Just make sure you take care of your loved ones and to be there for your employees as much as you can. Do not forget to have fun as work does not have to be so serious all the time.
Workpuls started life as an employee monitoring and analysis tool. But we kept our ear to the ground, read millions of data signals, listened to thousands of customers, and evolved Workpuls into the most complete monitoring, time tracking and productivity tool that meets the demands of modern businesses. Our customers evolved, we evolved with them.